Classes with a headcount. Memberships with a balance. Nobody chasing renewals.
Alonah books members into classes against real capacity, tracks credits on their plan, checks them in with a QR code, and sends the renewal link before the month ends, over WhatsApp, in English, Arabic, Spanish, French or Portuguese.
A day with Alonah at a gym or academy
- 01
A member asks for a class.
The class is a service with a capacity per slot; the AI books against what's left and says how many spots remain.
- 02
Credits checked first.
Active membership with credits? No charge. Credit deducted only when the booking actually succeeds.
- 03
Trial or drop-in.
Non-members pay per session via a payment link (deposit or full) and are confirmed only after paying.
- 04
Full class? Waitlist.
When someone cancels, the next person is told automatically.
- 05
Check-in.
Printable QR per membership; scanning records attendance and deducts a credit.
- 06
Renewal.
A reminder a few days out, then a new invoice and WhatsApp pay link on the date. An unpaid previous period expires instead of renewing.
Switched on for this sector
Memberships
Credits per period or unlimited, guest passes, freeze days (renewal pushes back by the frozen time), family bundles on one plan, self-enrolment via a pay link in the chat.
Packages
A fixed bundle of sessions at one price.
Capacity per slot
Set the class cap; available on any service.
Per-coach schedules
Split days, which classes each coach runs.
Coach link
A tokenized no-login link showing the coach's booked students, where they log per-student session notes and progress badges.
Broadcasts
Schedule changes and promos to all / active / dormant / a tag; opted-out members excluded; conversion reported.
Rules built in
No price without a lookup
And no “confirmed” before payment when a session is paid.
Escalation on complaints
A frustrated member reaches your team, every time.
Who this covers
Fitness studios and gyms
Sports academies
Football, swimming, martial arts, tennis, dance.
Camps and after-school programmes
Frequently asked questions
01Do you message children directly?
Alonah messages whichever WhatsApp number contacts the business. For minors, the guardian's number is the customer record; add family members to one membership as a family bundle.
02Can members freeze?
Yes, for the number of days the plan allows; the renewal date moves back accordingly.
03Can a coach see their roster?
Coaches get a tokenized no-login link showing the students they've actually been booked for, where they log notes and badges. It's not a managed roster. A dashboard login is a Team account.
04Term-based courses?
Set the course as a service with the dates you offer and a capacity per slot; sell it as a package. A true multi-week series booking isn't a feature yet.
Fill every class.
Managed setup included. Free trial, no card required.
Managed setup included · Free trial, no card required · Multilingual